Are you having trouble summarizing your Excel data? Check out these tips to make it easier
Summarizing data in Excel can be tricky, especially if you’re summarizing data from multiple Excel worksheets into one report. This can be a tedious process if you’re not using the right methods and techniques to get the job done. Here are 10 simple tips that will make summarizing data in Excel easier and more efficient, even when you have to summarize information from multiple worksheets. These tips include general Excel tips, as well as tips to summarize specific types of data such as dates, times, and currency amounts in Excel.
What Is Summarization?
There are three main ways of summarizing data in Microsoft Excel: * A range summary, which sums up the values in a particular range or series of rows or columns (like summing the sales for different stores). * Data tables, which provide information about the whole spreadsheet by placing subsets of cells into a grid structure and calculating statistics for each group.
Use Headings And Subheadings
1) If the summarized data is in cells, go ahead and copy those cells then format them as bold text so they stand out more when they are pasted back into the spreadsheet.
2) If there is too much data to copy and paste, go ahead and use simple functions such as SUM(), AVERAGE(), MAX(), MIN(), etc.
3) Use Text To Columns function in order to merge two or more columns of text together if you want them displayed differently.
Identify And Eliminate Duplicates
If there are no duplicates, then you’re done! Otherwise, go to the Data tab and click on Filter. On the filter window, select blanks or non-blank rows from the drop-down menu and click on ok. Next, click on the first column of blank cells at the top of your spreadsheet which will create a second column (this will be for all of your duplicates). Drag that second column down so that all of the columns are covered.
Unmerge Related Records
Need a quick way to organize and summarize your spreadsheet data? Try unmerging related records! Unmerging records will combine cells in one column (row) into their own columns, and then separate the cells by rows. You can merge these new columns back into one at any time just by dragging a column onto another.
Reorder Columns For Clarity
If you find yourself with a lot of columns and aren’t sure which are most important, try reordering them from most significant to least. This way the column with the information you’re looking for will be at the top of the list and easier to find quickly.
Reduce Record Count
There are a number of different ways to reduce the record count in Excel, but the best way will depend on what type of spreadsheet you’re trying to clean up. Here are three ways for reducing the record
Create A Pivot Table Or Chart
Summarizing data in Excel can be tricky, especially if you’re summarizing data from multiple Excel worksheets into one report. This can be a tedious process if you’re not using the right methods and techniques to get the job done.